Inventory Management

Keeping control of your inventory is critical to your future success

 

Tied to the ERP Accounting system is a powerful inventory control system proven over many years in extremely demanding industries, like large volume exporters of highly perishable goods, and or clients with a huge array of products, that are imported, or manufactured locally and exported. Some require control of millions of small items and others control of very valuable one off items, where complete traceability of every movement needs to be monitored and recorded.

 

See also Stock Code set ups , this is one of the key areas of strength to excellent inventory management. iNTIGRATE probably has more options than any other system we are aware of, to enable you to control and manage your business. By using iNTIGRATE, ultra fast stock look ups are possible, increasing staff productivity and customer service levels and contributing to a happier work place.

 

Fast stock search options

• - Fast data entry and fast searching capability, by stock code, alpha numeric, description alpha numeric, Bar code.
• - Ability to process orders or picks on a batch basis or real time as orders are processed.

 

Customise your system to mirror your business practises

• - Ability to customise your order, pick, pack, dispatch process. ie sell first and allocate goods after, or procure goods and sell from stock, or create or manufacture products to order for clients, or to hold in stock

 

Unlimited Stock code options

• - System also supports customer and or supplier alternate codes, if required.
• - Unlimited Products

 

Multiple Selling Units of Measure and options

• - Multiple selling Units of measure for products.
• - You can buy stock as items and distribute / sell as packs
• - You can buy stock as packs and distribute / sell as items.
• - Variable purchase packs are available in the iNTIGRATE system, ie individual, in packs, bags, crates, bins, or on pallets, (of stock items).

 

Automated processes to eliminate duplication , reduce errors

• - The Orders Tab allows you to keep track of all outstanding sales and purchases orders.
• - Order to invoicing, functions
• - Order receipt, validation
• - Reserve stock on hand for pending sales, sales in progress or lay bys
• - Produce picking slips, validate quantities picked, prepare shipping or dispatch consignment documents.
• - Prepare invoices (priced or unpriced depending on your company policy) which can be attached to goods, or queued for posting to the receiving location (or Client Company) and also to the paying location or company.

 

Fast and assisted order processing

• - Streamlined order processing
• - Accurately forecast stock requirements
• - Order and replenish stock.

Stock Transfers, multiple shops, warehouses, branches, locations, regions, countries.

• - Multiple branches, locations, warehouses, enables you to order, receive, transfer (inter-branch) and sell goods / inventory /stock from any branch, location or warehouse as well as required.
• - Stock transfers can be used to meet back orders or specific customer orders in other locations. Stock movement requests can be generated by the sending or receiving location (branch, shop or warehouse) and documented by the generation of an authorised stock movement request, a picking slip at the sending location, as well as packing and shipping documentation at the sending location. At the same time a receipt confirmation slip to accompany the goods in transit to the receiving location is produced. The Receiving location would then have a “pre-alert advice” for “goods in transit advice” sent to them electronically from each sending location. On receipt of shipped / transferred goods, they can be simply be validated (on physical receipt of the transferred goods) to load the goods into the receiving locations stock on hand balances, and out of “in transit” and then automatically allocate it to the sale it was reserved against, with any customer contact details and or instructions

 

Powerful Analysis tools available

• - Powerful analysis by any metric you wish to choose are available, from the many standard system reports and or customised reports that you can develop or system reports that can be built for your use. The reporting / analysis tab gives you access to these various options quickly and seamlessly. All reports can be viewed graphically and sent via fax, email in pdf, and or exported to Excel as per your requirements.
• -- Analysis by stock group or individual products is possible in any format desired, whether by specific time period, by customer, by supplier, by pack type, by sales person, by location, etc to determine sales volumes, quantities, margins, returns, turnover $, kgs, units.
• - Transaction analysis is simple with iNTIGRATE MX. A complete record of every transaction is held within the system, via a clever archiving system developed by iNTIGRATE’s Programmers that does not use huge amounts of storage capacity. You can search items and or transactions going back to when you started using iNTIGRATE.

 

Reporting Options

• - Gain and Maintain effective control of stock/inventory through in depth reports and analysis
• - Variance reporting to help identify problems and drill down to help reconcile and or pin point issues.
• - Stock can be managed by groups, which enables group reporting, reordering, searching, group pricing, ie by preset margins, discounts, rebates.

 

Complete transaction history and audit trail by item, stock code or stock group. 

• - Complete Transaction history and audit trail of each stock item can be found by drilling down from summary transaction listings, right through to original source documents and or entries.
• - Every transaction is date and time stamped to enable quick reconciliation for stock takes as well as powerful audit trail analysis
• - Serial number tracking (by bar code, RFID)
• - iNTIGRATE can record Multiple dimensions (ie cubic dimensions, weight) for each item and or pack, to be sold, whether by quantity, length, width, height as well as weight, volume, cubic measurements with purchasing limitations.
• - iNTIGRATE runs many different functions within the base system, ie Tracking goods by, Line number / lot number, batch number, serial number, by consignment, by shipment, Bar Code, RFID, or any other metric required by the client.

 

Complete control of your inventory

• - Manage your entire inventory control processes from ordering, inward goods, storage and management to sales, order picking, dispatch and delivery.
• - Restricted (Dangerous or Bonded) goods control, by specific customers at specific prices

 

Stock take when it suits you, varying options available

• - iNTIGRATE operates on a perpetual (rolling) inventory basis, meaning you can do a running stock take on any item/s at any time of the month and or year. All transactions are date and time stamped and variance reports can highlight areas requiring more attention. This allows you to do a period end or perpetual stock take and report as required.

 

Stock Valuation options

• - Stock costing can be done by either last cost, average cost or standard cost depending on how your business runs. This integrates with supplier ordering by pulling through last cost ex the selected supplier.
• - Inventory can also be controlled on a FIFO, LIFO, or perpetual basis depending on your company requirements.

 

 If you would like to find out more about these and other options available within the iNTIGRATE system, or if you would like to arrange for a demonstration, please contact us now by clicking on the highlighted area.